eSQEP

Typical Go Live

No separate tools to connect up

No overruns. No surprises.

Training management systems track whether someone completed a course. eSQEP goes much further.

eSQEP is a Competency Intelligence Platform. It manages the full journey from training through to demonstrated, assessed, organisational capability. It handles the assessed sign-off that proves someone is genuinely ready. It manages the role requirements that define what ready actually means. And it generates the intelligence that tells you, at any moment, for any person, for any role, whether your workforce can prove it is SQEP.

Because in fire and rescue, policing, nuclear, pharmaceuticals, aviation and every other regulated environment, the question is always the same:

“Is this person SQEP for this task, right now, and can we prove it?”

A completed course is the beginning of competency, not the proof of it. eSQEP is built around the full competency journey, because that’s what regulated workforces actually need to evidence.

Training: The first step on the competency ladder. eSQEP records every course, certification and renewal.

Skill: Completion of training enables skill acquisition. eSQEP tracks what people are developing towards, not just what they’ve sat through.

Competency: Application of skills across knowledge, behaviour and practice builds competency. eSQEP manages all four dimensions — knowledge, application, behaviour and training — with assessed, auditable sign-off at every stage.

Capability: The accumulation of individual competencies defines what your organisation can actually do. eSQEP makes that visible for succession planning, inspection readiness and strategic workforce decisions.

This is why we call it Competency Intelligence. Not just records. Insight.

MODULE 1: Training Matrix

Every training record. Every person. One view.

The Training Matrix gives you complete visibility of every training record, certification, completion status and expiry date across your entire workforce, filterable by person, team, category or subject.
Who's trained. Who's overdue. What's expiring next month. What's never been started.

All of it, visible in one place, without a paper chase.

- Every training record and certification in one place.

-Completion status and expiry dates tracked automatically.
-Filterable by person, team, category or subject.
-Proactive alerts before renewals are missed.
-Full audit trail for inspection and compliance.

MODULE 2: Competency Management

Assessed competency with a complete and traceable audit trail.

Competency frameworks by role, rank and discipline. Watch manager sign-off, tutor constable sign-off, line assessor sign-off, built in, not bolted on.

Most platforms assume people assess themselves. eSQEP doesn't. The assessor is assigned to each individual. The workflow routes to them, not the other way round. Every sign-off is timestamped, versioned and available for inspection without a paper chase. Assessments carry expiry dates. Nothing self-certified. Nothing slipping through.

And critically: Assessors are assessed too.

- In eSQEP, the person signing off competency holds their own competency record in the same platform. Their qualification to assess is evidenced, current and auditable. Because the integrity of your competency data is only as good as the people who validated it.

- Competency frameworks configured by role, rank and level
- Assessor-led workflows - never self-certified

- Every sign-off timestamped, versioned and audit-ready

- Assessment expiry dates tracked automatically

- Assessors hold and maintain their own competency records

- Full audit trail available on demand - no paper chase

MODULE 3: Job Role Management

Define what ready looks like. See exactly who gets there.

Job Role Management defines the full requirement for every role in your organisation, the training, competencies, behaviours and qualifications someone needs to hold that position. eSQEP then shows you, for every individual, how their current profile maps against that requirement.

Not just for the role they're in today. For the role they're working towards tomorrow.

The result: succession planning that's based on real competency data, not assumptions. Promotion readiness that's evidenced, not estimated. Gap analysis that's live, not last year's spreadsheet.

- Role profiles define the full competency requirement by role and level

- Individual profile match shown as a visual radar chart

- Gap analysis: what's missing, what's expiring, what needs to be developed

- Succession and promotion readiness tracked in real time

- Multi-discipline roles and complex role structures supported

Assessor-led. Always

The workflow routes to the assessor. Not the other way round. Every sign-off is a deliberate act by a qualified person: timestamped, versioned, expiry-dated. No self-certification. No assumptions.

Assessors are assessed too

The only platform where the assurance chain is complete end to end. Your assessors' qualifications to assess are held, maintained and evidenced in the same system. The integrity of your competency data depends on it.

Four dimensions of competency - not just training

Knowledge. Application. Behaviour. Training.
eSQEP manages all four. Because demonstrating competency in a regulated environment means more than attending a course, and your platform needs to reflect that.

One record. The full career

From day one to retirement, from student officer to superintendent, from trainee firefighter to station manager, eSQEP follows the individual through every stage. The record doesn't restart. The audit trail doesn't break.

Built for complexity. Simple to use

Whole-time and on-call. Multiple roles. Mixed crewing. Complex rank structures. Multi-discipline frameworks. eSQEP handles all of it, and does it intuitively enough that even those who struggle with technology find it easy to use.

Quality Management Systems

Integration with existing QMS platforms for centralised quality data and reporting

Communication Platforms

Integration with Teams, Slack, and email systems for automated notifications and collaboration

Business Intelligence Tools

Export capabilities to popular BI platforms for advanced analytics and custom reporting

Whole-time operational staff | On-call / retained personnel | Control room staff | Technical and credentialled engineers Middle and senior management | Trainers and assessors | Multi-discipline and contract workforces

Fire & Rescue | Aviation Fire | Police | Pharma & Life Sciences | Nuclear & Energy | Oil & Gas | Engineering & Construction
Rail & Transport | Defence | Education & Training | Care & Social Care | Utilities & Infrastructure

"The system is logical and intuitive to use even those who struggle with technology find it easy to use. As a manager, this is a game changer. I can see within a couple of clicks the progress being made with training completion."

Operational Project Team Member - Greater Manchester Fire and Rescue Service

"I have worked with the SQEPtech team on an integration project between Cornerstone OnDemand and Azure AD. Throughout the process the team’s professionalism, knowledge and approach were exemplary, making what could have been a very challenging task, effective and successful. Great attention to detail combined with first rate technical knowledge helped deliver this project with great success"

Cognita

Interim HR System Implementation Lead

"The Skills Matrix was successfully launched, reaching all stations before Christmas – three weeks earlier than was planned. During this time, we have seen over 18,500 records ‘booked-up’ using the Skills Matrix – saving roughly 166,500 mouse clicks in comparison to Express Class!" Throughout the process the team’s professionalism, knowledge and approach were exemplary, making what could have been a very challenging task, effective and successful. Great attention to detail combined with first rate technical knowledge helped deliver this project with great success"

GMCA

ICT Project Manager

What types of organisations can benefit from eSQEP?

eSQEP is designed for organisations of all sizes and across all industries, including healthcare, manufacturing, education, financial services, retail, technology, hospitality, and more. Our scalable platform adapts to your organisation's specific needs, industry requirements, and complexity.

How secure is organisational data in eSQEP?

eSQEP employs enterprise-grade security measures including end-to-end encryption, compliance with industry standards (GDPR, SOC 2, ISO 27001), role-based access controls, comprehensive audit trails, and regular security assessments. All data is stored in secure, redundant data centers with 99.9% uptime guarantee.

How long does implementation typically take?

Implementation timelines vary based on organisational size and complexity, but typical deployments range from 4-12 weeks. This includes system configuration, data migration, integration setup, staff training, and go-live support. Our dedicated implementation team works closely with your organization to ensure a smooth transition.

What kind of training and support is provided?

We provide comprehensive training programs including online modules, live training sessions, user documentation, and ongoing support. Our customer success team is available 24/7 for technical assistance, and we offer regular webinars and updates on new features and best practices.

Can eSQEP be customised to our specific workflows?

Absolutely. eSQEP offers extensive customisation options including configurable dashboards, custom data fields, workflow automation, personalised reporting templates, and branded interfaces. Our team works with you to tailor the platform to match your organisational processes and requirements.

What reporting and analytics capabilities does eSQEP offer?

eSQEP provides robust reporting tools including real-time dashboards, scheduled automated reports, ad-hoc query builders, trend analysis, comparative analytics, and executive summaries. Reports can be exported in multiple formats (PDF, Excel, CSV) and shared securely with stakeholders.

Does eSQEP support multi-site organisations?

Yes. eSQEP is specifically designed to support multi-site organisations with centralised oversight and location-specific management. You can view organisation-wide metrics while drilling down into individual site performance, compare locations, and maintain consistency across your enterprise.

What is the pricing model for eSQEP?

eSQEP offers flexible subscription-based pricing tailored to your organisation's size, modules needed, and usage requirements. Pricing typically includes platform access, standard integrations, training, and ongoing support. Contact our sales team for a customised quote based on your specific needs.