SQEPpay

Modern architecture, no legacy risk

PAYE, NI, pensions, statutory payments

Integrated with eSQEP, Edays and your HR platform

The payroll complexity of a fire and rescue service, a police force or a regulated industrial organisation is unlike anything a generic payroll platform is built for.

Whole-time and on-call firefighters on different contracts with different allowances. Officers working across multiple roles with different pay rates for each. Shift patterns that change weekly. On-call availability payments. Specialist role supplements. Unsociable hours premiums calculated across complex rotas.

Most payroll platforms handle the simple cases and leave the complex ones to manual workarounds: spreadsheets, offline calculations, manual adjustments. Those workarounds introduce error, create compliance risk and place an unsustainable administrative burden on the people managing them.

The symptoms are familiar:

Multiple roles and pay rates managed through manual workarounds that break every time a role changes

On-call and retained workforce payments calculated outside the payroll platform and imported manually – a source of persistent error

Shift patterns and allowances that the system can’t model properly, requiring constant manual adjustment

Compliance requirements: PAYE, NI, pension auto-enrolment and statutory payments that create additional complexity the platform isn’t keeping pace with

Payroll and HR data out of sync: Because the systems don’t talk to each other and the gap is filled by manual rekeying

SQEPpay is built for the complex cases. All of them.

Multiple Roles and Role-Based Pay

One person. Multiple roles. Multiple pay rates. No manual workarounds.

A firefighter who holds a whole-time role, an on-call commitment and a specialist function, each with different pay rates, different allowances and different contractual terms. is handled by SQEPpay without manual intervention. Role assignments flow in from eSQEP. Pay calculations follow automatically.

Complex Shift Patterns and Allowances

Every shift, every premium, every allowance - calculated correctly.

Shift premiums, unsociable hours payments, on-call retainer allowances, overtime calculations across multiple pay bands, specialist role supplements, configured to your specific contractual requirements. Not a generic approximation. Your contracts, your rates, your rules.

On-Call and Retained Workforce Management

On-call availability, call-out payments and currency-linked pay managed accurately.

For fire and rescue services, on-call and retained workforce pay is operationally and financially significant, and notoriously difficult for standard payroll systems to handle. SQEPpay manages on-call availability payments, call-out rates and currency-linked allowances as standard, not as a workaround.

UK Payroll Compliance

Full compliance, maintained and updated by SQEPtech.

PAYE, National Insurance, pension auto-enrolment, statutory sick pay, statutory maternity and paternity pay, RTI submissions and year-end returns all handled within SQEPpay, maintained and updated by SQEPtech as legislation changes. You don't manage compliance updates. We do.

Cloud-Based, Modern Architecture

No legacy infrastructure. No end-of-life risk.

SQEPpay is a modern, cloud-based payroll solution, maintained, updated and supported by SQEPtech. No on-premise infrastructure to manage. No legacy platform reaching end of support. No risk of being left behind as technology evolves.

SQEPpay + eSQEP

Competency status informs payroll automatically.

Role assignments, competency currency status and role changes in eSQEP flow directly into SQEPpay. When an individual's competency status changes, when they gain a qualification, lose currency or move into a new role, the payroll implications are reflected without manual intervention. The two platforms work as one.

SQEPpay + Edays

Absence and T&A - the missing piece, connected.

Edays fills the absence management and time & attendance gap in the SQEPtech ecosystem. Absence records, leave balances and T&A data from Edays flow directly into SQEPpay, ensuring that every payroll run reflects the accurate picture of attendance, absence and availability. No manual reconciliation between what HR records and what payroll processes.

For fire and rescue services in particular, where on-call availability and absence directly affect both operational competency and payroll, this integration is not a nice-to-have. It is essential.

SQEPpay + HR Platforms

People data in sync - always.

SQEPpay integrates with HiBob, Rippling and other HR platforms via connect or bespoke integration. Employee records, contractual changes, new starters and leavers flow automatically into payroll, without manual rekeying, without lag, without the errors that manual processes inevitably introduce.

SQEPpay was built by SQEPtech, the same team that built eSQEP, that has worked inside fire and rescue, policing, nuclear and other regulated environments, and that understands the workforce structures that make payroll complex in these sectors.

We don’t implement SQEPpay in isolation and hand it over. We implement it as part of a managed programme, integrate it with eSQEP and Edays, and support it through managed services post go-live. The payroll platform and the competency platform are built, implemented and maintained by the same team, because they work best when they work together.

Built for the sectors where payroll complexity is the norm.

Who is SQEPpay designed for?

SQEPpay is designed for UK-based organisations of all sizes, from growing businesses to established enterprises.

It’s particularly well suited to organisations that expect to scale over time, offering the flexibility to grow with your workforce, pay structures, and compliance requirements without needing to change systems as you expand.

Do I need to be a payroll expert to use SQEPpay?

Not at all. SQEPpay is designed for business owners and managers who aren't payroll specialists. The platform handles all the complex calculations and compliance automatically, while providing helpful guidance throughout the process.

How does SQEPpay handle tax rate changes and legislation updates?

All tax rates, National Insurance thresholds, and legislative changes are updated automatically. You'll receive notifications when updates are made, and the changes are applied immediately - no action needed on your part.

Does SQEPpay integrate with other systems?

SQEPpay integrates with popular accounting software (Xero, QuickBooks, Sage), pension providers (NEST, The People's Pension, NOW: Pensions), time and attendance systems, and HR platforms. We're continuously adding new integrations.

Can I migrate from my current payroll system?

Yes. We support migration from all major UK payroll systems. Our team can help you transfer your employee data, year-to-date figures, and historical records seamlessly, ensuring continuity for your payroll.

Do you provide support after go-live?

Yes. We provide ongoing support and work with you beyond go-live to ensure SQEPpay continues to meet your needs as your organisation evolves.

We start with a focused conversation about your specific pay structures, your workforce model and the gaps your current platform leaves. From there, a clear picture of what SQEPpay can do differently and a fixed-price proposal for making it happen.