Payroll Solution – Sqeptech

Modern architecture, no legacy risk

PAYE, NI, pensions, statutory payments

Integrated with eSQEP, Edays and your HR platform

The payroll complexity of a fire and rescue service, a police force or a regulated industrial organisation is unlike anything a generic payroll platform is built for.

Whole-time and on-call firefighters on different contracts with different allowances. Officers working across multiple roles with different pay rates for each. Shift patterns that change weekly. On-call availability payments. Specialist role supplements. Unsociable hours premiums calculated across complex rotas.

Most payroll platforms handle the simple cases and leave the complex ones to manual workarounds: spreadsheets, offline calculations, manual adjustments. Those workarounds introduce error, create compliance risk and place an unsustainable administrative burden on the people managing them.

The symptoms are familiar:

Multiple roles and pay rates managed through manual workarounds that break every time a role changes

On-call and retained workforce payments calculated outside the payroll platform and imported manually – a source of persistent error

Shift patterns and allowances that the system can’t model properly, requiring constant manual adjustment

Compliance requirements: PAYE, NI, pension auto-enrolment and statutory payments that create additional complexity the platform isn’t keeping pace with

Payroll and HR data out of sync: Because the systems don’t talk to each other and the gap is filled by manual rekeying

SQEPpay is built for the complex cases. All of them.

Multiple Roles and Role-Based Pay

One person. Multiple roles. Multiple pay rates. No manual workarounds.

A firefighter who holds a whole-time role, an on-call commitment and a specialist function, each with different pay rates, different allowances and different contractual terms, is handled by our payroll solution without manual intervention. Role assignments flow in from eSQEP and pay calculations follow automatically.

Complex Shift Patterns and Allowances

Every shift, every premium, every allowance - calculated correctly.

Shift premiums, unsociable hours payments, on-call retainer allowances, overtime calculations across multiple pay bands, specialist role supplements, configured to your specific contractual requirements. Not a generic approximation. Your contracts, your rates, your rules.

On-Call and Retained Workforce Management

On-call availability, call-out payments and currency-linked pay managed accurately.

For fire and rescue services, on-call and retained workforce pay is operationally and financially significant, and notoriously difficult for standard payroll systems to handle. Our payroll solution manages on-call availability payments, call-out rates and currency-linked allowances as standard, not as a workaround.

UK Payroll Compliance

Full compliance, maintained and updated by us.

PAYE, National Insurance, pension auto-enrolment, statutory sick pay, statutory maternity and paternity pay, RTI submissions and year-end returns all handled within our payroll solution, maintained and updated by SQEPtech as legislation changes. You don't manage compliance updates - we do.

Cloud-Based, Modern Architecture

No legacy infrastructure. No end-of-life risk.

Our payroll solution is a modern, cloud-based payroll solution, maintained, updated and supported by SQEPtech. No on-premise infrastructure to manage, no legacy platform reaching end of support and no risk of being left behind as technology evolves.

Payroll and Competency Intelligence

Competency status informs payroll automatically.

Role assignments, competency currency status and role changes in eSQEP flow directly into our payroll solution. When an individual's competency status changes, when they gain a qualification, lose currency or move into a new role, the payroll implications are reflected without manual intervention. The two platforms work as one.

Payroll and User Management

People data in sync - always. Our payroll solution integrates with our HR platform. Employee records, contractual changes, new starters and leavers flow automatically into payroll, without manual rekeying, without lag, without the errors that manual processes inevitably introduce.

Built for the sectors where payroll complexity is the norm.

Who is our solution designed for?

It is designed for UK-based organisations of all sizes, from growing businesses to established enterprises.

It’s particularly well suited to organisations that expect to scale over time, offering the flexibility to grow with your workforce, pay structures, and compliance requirements without needing to change systems as you expand.

Do I need to be a payroll expert to use your payroll solution?

Not at all, it is designed for business owners and managers who aren't payroll specialists. The platform handles all the complex calculations and compliance automatically, while providing helpful guidance throughout the process.

How does your payroll solution handle tax rate changes and legislation updates?

All tax rates, National Insurance thresholds, and legislative changes are updated automatically. You'll receive notifications when updates are made, and the changes are applied immediately - no action needed on your part.

Does your solution integrate with other systems?

SQEPpay integrates with popular accounting software (Xero, QuickBooks, Sage), pension providers (NEST, The People's Pension, NOW: Pensions), time and attendance systems, and HR platforms. We're continuously adding new integrations.

Can I migrate from my current payroll system?

Yes. We support migration from all major UK payroll systems. Our team can help you transfer your employee data, year-to-date figures, and historical records seamlessly, ensuring continuity for your payroll.

Do you provide support after go-live?

Yes. We provide ongoing support and work with you beyond go-live to ensure SQEPpay continues to meet your needs as your organisation evolves.

Is your payroll solution suitable for high-risk or regulated industries?

Yes. it is built for organisations with complex, safety-critical workforces, including fire & rescue, police, aviation, nuclear, defence and other regulated sectors. It handles multi-tier pay structures, on-call and standby allowances, and shift-based pay rules that generic payroll systems struggle with.

How does your solution handle compliance for regulated sectors?

Our payroll solution reflects the specific pay rules, allowances, and reporting requirements common in high-risk industries, helping you stay aligned with sector agreements and audit requirements without manual workarounds.

What are the benefits of your payroll being cloud-based?

Being cloud-based means our payroll solution is accessible from anywhere, updates automatically without disruptive installs, and scales with your organisation without extra infrastructure or hardware to manage.

Is my data secure in a cloud-based payroll system?

Yes. We run on secure, modern cloud architecture, and SQEPtech is Cyber Essentials Certified, so your data benefits from consistent, up-to-date security without you having to manage it yourself.

We start with a focused conversation about your specific pay structures, your workforce model and the gaps your current platform leaves. From there, a clear picture of what our payroll solution can do differently and a fixed-price proposal for making it happen.